Chapter-18 (Manual 17)

Other useful information

18.1  Frequently Asked Questions and their Answers by Public

What is the minimum eligibility of the lectures counted?

A student has to secure 75% (overall) attendance in theory and practical and minimum 60% attendance in each subject (separately).

Can the attendance be condoned on medical grounds?

Yes, shortage in attendance can be condoned upto 5% on medical grounds by the principal provided the medical certificate is submitted by the candidate within 7 days of his return from Medical leave. In addition to 5% condonation by the Principal, 5% condonation of lectures on medical ground is also allowed by the Secretary of the Board on the case being recommended by the Principal.

Can a candidate continue his studies after having been out of the instutution?

Yes, but within 2(two) academic years from the period of absence due to any reason except those who have been debarred due to UMC. Further he has to apply for re-admission at the start of new session (even or odd) with a fee of Rs 100/-.

On what basis candidate can be detained?

The candidate is detained either due to the shortage of attendance or due to non-appearance of the student in any of the paper in lower examination.

How the grace marks are awarded?

The quantum of grace marks shall not exceed one percent of the maximum of theory and practical papers pertaining to particular semester / class and it is permissible if by awarding the same, they are able topass in all the subjects.

What is the provision of grace marks for improving the division? 

Grace marks of 1% is also allotted in case of improvement of the division for the immediate passout students. However, such students are required to submit documents within one month of the declaration of the result of final semester. 

Can a candidate apply for rechecking?

Yes.

What is the procedure of applying for the rechecking?

Procedure and eligibility criteria for Re-checking :

1. Fee for rechecking is Rs.75.00 per subject along with Rs.50.00 as fee for online submission of forms.
2. This online application is to be submitted on Board's website www.punjabteched.net within 15 days from the date of display of results of his/her semesters.
3. No case of rechecking shall be entertained after the stipulated period.
4. There is no limit with regard to no. of subjects/semesters to be applied for rechecking.
5. Student who had applied for rechecking shall not be allowed to apply for reevaluation in the same subject.

Can the candidate apply for re-evaluation?

Yes, Re-evaluation is permissible.  Procedure and eligibility criteria for Re-Evaluation:

1. Fee for re-evaluation is Rs.600.00 per subject.
2. This online application is to be submitted within 15 days from the date of display of results of all his/her semesters on the Board's web sites.
3. No case of re-evaluation shall be entertained after the stipulated period.
4. Re-evaluation to the extent of maximum two subjects in one or two semester is permissible i.e. students having more than two reappear subjects in overall semesters are not allowed for re-evaluation.
5. Students who had applied for rechecking shall not be allowed to apply for reevaluation in the same subject.

Can a candidate get the duplicate DMC/Diploma/Registration Card?

Yes

What is the procedure of getting duplicate DMC/Diploma ?

Application to be forwarded through Principal along with the FIR/DDR and requisite fee of Rs.200/- per DMC in favour of the Secretary, Punjab State Board of Technical Education and Industrial Training, Chandigarh. In case of duplicate Diploma certificate, student must provide the copy of the originally issued Diploma certificate.

Is there any fee for getting ‘No Objection Certificate’.

No, Only an application along with the attested copies of all the semester of the DMCs is required.  

Which documents candidate should carry to the examination?

The candidates are required to carry only the admit card issued by the Board, while coming to the examination center. No paper/cell phone/scientific calculator are allowed in the examination centre.

In case the candidate doesnot receive the admit card by the specified date, then how can he get a duplicate admit card?

In case a candidate donot get the admit card by the specified date, they can contact the Board. Admit Card will be issued on the written request of the candidate on production of proof of submission of the examination fees and after confirming his OMR sheet /APF form which he has filled on the specified dates.

When are the migrations allowed ?

Migration is allowed either in the 3^rd semester or in the 5^th semester of semester courses and in 2nd year of Annual courses.  

Do the candidate has to apply for getting the Diploma Certificate.

Diploma certificates for the candidates who are admitted from the year 1999 onwards will be issued directly at the level of Board without asking for any kind of documents from the student or from the institute. However, for the candidates prior to 1999 batch are required to apply through the Principal along with a demand draft of Rs. 100/- in favour of the Secretary, Punjab State Board of Technical Education and Industrial Training, Chandigarh.

In case of Diploma in Pharmacy, Diploma Certificates will be issued only to those students who have completed the required practical training. Therefore, Principal of the institute shall forward list of students along with the copy of the practical training form.

Is the trade change permissible during 5^th semester?

No, not at all. It is permissible only in the 3^rd  semester.

What are the eligibility conditions for the migration?

For getting the migration during the 3^rd semester, following conditions are to be fulfilled :

1.        Candidate must have passed the 1^st semester in the first attempt.

2.        Requisite fee of Rs.500/- in favour of the Secretary, Punjab State Board of Technical Education and Industrial Training, Chandigarh.

For getting the migration during 5^th semester, candidate must have passed the 1^st, 2^nd & 3^rd semester at the time of submission of application and fee of Rs.500/-.

What are the eligibility conditions for the trade change cases?

Candidates must clear 1^st semester during the first attempt and apply along with the requisite fee of Rs.250/- as demand draft in favour of the Secretary, Punjab State Board of Technical Education and Industrial Training, Chandigarh.

What is the maximum duration for completion of Diploma Course?

The maximum permissible period for the completion of the diploma course is twice the duration of the Diploma course i.e. a three year diploma course should be completed in a maximum period of six years and so on.

Is there any condition for promotion to higher semester?

A student who has been detained on account of shortage of attendance/non-submission of the examination forms of the Regular semester exams/non-appearance in any theory paper of the regular lower semester shall not be allowed to sit in the classes of higher semester. Such students shall have to seek re-admission in the semester in which they have been detailed on account of the above.

18.2  Related to seeking Information

In case the public authority refuses / declines to divulge the information or copy of the document, the citizen has a right to appeal to the Information Commissioner at State level.

18.3            With relation to training imparted to public by Public Authority

·   Name of training programme with brief description

On the job training to MOP training

·   Time period for Training Programme/ Scheme

Six months

·   Objective of training

To provide on the job training to 3 years MOP students.

·   Physical & Financial Target

Nil

·   Eligibility for training

3 years MOP final semester students

·   Perquisite for training

MOP student of any affiliated institution.

·   Financial & other form of help

Nil

·   Description of help (Mention the amount of Financial help)

Nil

·   Procedure of giving help

Nil

·   Contact Information for applying

Director Academic of the Board

·   Application Fee

Nil

·   Other Fees

Nil

·   Application Form (In case the application is made on plain paper, please mention the details which the applicant has to provide)

The students are sponsored by the principal of the institute at the end of 5^th semester in response to an invitation for MOP training to the final year students

·   List of enclosures/ documents

An undertaking from the students duly verified by the parents/ guardian that he/ she will not claim employment thereafter completion the training.

·   Format of enclosures/ documents

The above undertaking

·   Procedure of Application

The principals of the institutes recommend the concerned student trainee to the Board.

·   Selection Procedure

Selection interviews are conducting by the Director Academic

·   Time table of training programme (in case available)

The students are rotated in the following section for one month each: -

(i) Director Academics

(ii) Director Administration

(iii) Account Section

(iv) Examination Section (Polytechnic Section)

(v) Examination Section  (ITI Section)

(vi) Computer Section

·   Process to inform the trainee about the training schedule

The trainees are informed on the very first day about the training schedule.

·   Arrangement made by the Public Authority for creating public awareness about the training programmes

The circular/ notices are circulated to all the principals to inform the students about the training programme.

·   List of Beneficiary of the training programme at various levels like district level, block level etc.

Year 2003

1.                         Harpreet Kaur                GPW Patiala

Year 2004

1.         200129875221   Nishu Soni.                   GPW Amritsar

2.         200129875229   Ruby                             -do-

3.         200129875233   Sandeep Kaur                -do-

4.         200129875236   Sukhjinder Kaur             -do-

5.         200129875238   Suman Bala                  -do-

6.         200129875239   Tanwinder Kaur             -do-

        Year 2005

                   1.         200232870766   Ms. Beant Kaur              GPW Patiala

                   2.         200233875854   Ms. Indu Bala                GPW Ropar

                   3.         200233870785   Aninder Kaur                 -do-

                   4.         200229870722   Shikha Abrol                 GPW Amritsar                          

18.4   With relation to Certificate, No objection certificate etc. issued by the Public Authority not included in Manual-13.

·    Name and description of the certificates and NOCs.:

Migration and No Objection Certificate.

·    Eligibility for applying:

Those students who have completed the diploma course.

·    Contact Information for applying:

The application should be addressed to Secretary Punjab State Board of Technical Education and Industrial Training.

·    Application Fee:

At present it is provided free of cost.

·    Other fee:

Not Applicable

·    Application From (In case the application is made on plain paper, please mention the details which the applicant has to provide):

There is no prescribed application form.  However the student will submit the case on a plain paper indicating the Registration no. year of completion of the diploma, with the request of issue No Objection Certificate.

·    List of enclosures/ documents:

Copy of the diploma certificate/ copy of the DMC’s of all the semesters/ year/ provisional certificate from the institute.

·    Procedure of application:

The application may be made in person in the Board’s office or sent through post.

·    Process followed in the Public Authority after the receipt of application:

After receipt of the application, the case is verified with the available database in the Board to check the fact that the student has completed the diploma course before issuing the NOC.

·    Normal time taken for issuance of certificate:

Normally the NOC’s are issued within two hours from the receipt of applications.

18.5    With relation to registration process.

·    Objective:

The issue of Registration Cards to the students of diploma / ITI courses establishes bonafied association of the student with the Board.

·    Eligibility for registration:

Those students who seek admission in various diploma courses and ITI trades will be issued with the Registration Cards.

·    Pre-requisites (If any):

NIL

·    Contact Information for applying:

The cases for allocation of Registration numbers and the issue of Registration cards is normally through the Principal of the institute where the student is pursuing the diploma or the ITI course.

·    Application Fee (Wherever applicable):

Rs. 100/- per student.

·    Other Fees (Wherever applicable):

NIL

·    Application Form ( In case the application is made on plain paper, please mention the details which the applicant has to provide:

There is no specified forms for the Registration, however, the  Principal of the institute is requested to send the case of Registration in the format given below.

      S.No     Name of the     Father’s Name     Mother’s Name       Date of      Marks obtained          Address

        Student                                                              Birth        in 10^th /+2/ ITI

·    List of enclosures/ documents:

Copy of the student Matriculation certificate and a pass port size photographs.

·    Format of enclosures / documents:

As stated above.

·    Procedure of application:

It will be the responsibility of the Principal to forward the case of students who have sought admission in different courses in an institute.