Chapter –9 (Manual
–8)
9.1 What is the procedure
followed to take a decision for various matters? ( A reference to Secretariat
manual and Rule of Business Manual, and other rules/ regulations etc can be
made)
The following committees are constituted under the PSBTE&IT Act 1992
to frame the rules and regulations: -
i) Academic Committee;
(ii) Affiliation and Accreditation Committee;
(iii) Examination Committee; and
(iv) Finance Committee.
9.2
What are the documented
procedures/ laid down procedures/ Defined Criteria/ Rules to arrive at a
particular decision for important matters? What are different levels through
which a decision process moves?
Agenda for the item is prepared which presented in the various committees mentioned above. The minutes are recorded and circulated with the approval of the Chairman. If no adverse comments are received these are presented to the Board of Directors (BOD) meeting for final approval.
9.3
What are the arrangements to
communicate the decisions to the public?
The decisions approved by BOD are communicated to the Head of the Institution who in turn conveyed to the students and teachers through their own notices.
9.4
Who are the officers at various levels whose opinions are
sought for the process of decision making?
i) Secretary of the Board
–In case of all administrative matters
ii) Registrar –In case of
Diploma level examinations
iii) Director Academic –
With regard to affiliation and academic matters
iv) Controller of
Examination – With regard to ITI,s and Art & Craft examination
v) Deputy Controller
(F&A) – Regarding all financial matters
9.5
Who is the final authority that vets the decisions?
Any decision taken by the
various committees becomes rules for its implementation with the approval of
Board of Director. However Chairperson can take any decision on the decision of
the committees & post-facto approval is taken in the next meeting of Board
of Directors (BOD)
9.6
Please provide information separately in the following
format for the important matters on which the decision is taken by the public
authority.
1. Diploma
level Examination
2. ITI’s and
Art & Craft level Examination
3. Affiliations
& Academics (Diploma level)
4. Finance
|
SI. No. |
1.
Examination |
|
Subject
on which the decision is to be taken |
Diploma
level |
|
Guideline/
Direction, if any |
Examination
Rules |
|
Process
of Execution |
Through
Principals of affiliated institutions |
|
Designation
of the officers involved in decision making |
Registrar
|
|
Contact
information of above mentioned officers |
Plot
No.1A, Sector 36A, Chandigarh 0172-2615385, 2612262 |
|
If not
satisfied by the decision, where and how to appeal. |
Secretary
of the Board |
|
SI. No. |
2.
Examination |
|
Subject
on which the decision is to be taken |
ITI’s
and Art & Craft |
|
Guideline/
Direction, if any |
Examination
Rules |
|
Process
of Execution |
Through
Principals of affiliated institutions |
|
Designation
of the officers involved in decision making |
Controller
of Examination ITI |
|
Contact
information of above mentioned officers |
Plot
No.1A, Sector 36A, Chandigarh 0172-2615385, 2612262 |
|
If not
satisfied by the decision, where and how to appeal. |
Secretary
of the Board |
|
SI. No. |
3.
Affiliation & Academics |
|
Subject
on which the decision is to be taken |
Diploma
level |
|
Guideline/
Direction, if any |
AICTE
and PCI norms |
|
Process
of Execution |
Through
affiliation & acadimic committee |
|
Designation
of the officers involved in decision making |
Director
Academic |
|
Contact
information of above mentioned officers |
Plot
No.1A, Sector 36A, Chandigarh 0172-2615385, 2612262 |
|
If not
satisfied by the decision, where and how to appeal. |
Secretary
of the Board |
|
SI. No. |
4.
Finance |
|
Subject
on which the decision is to be taken |
All
financial matters |
|
Guideline/
Direction, if any |
Finance
Committees |
|
Process
of Execution |
Through
Principals of affiliated institutions |
|
Designation
of the officers involved in decision making |
Deputy
Controller (F&A) of the Board |
|
Contact
information of above mentioned officers |
Plot
No.1A, Sector 36A, Chandigarh 0172-2615385, 2612262 |
|
If not
satisfied by the decision, where and how to appeal. |
Secretary
of the Board |